Senior Payroll & Stock Administrator

POSITION SUMMARY

Reporting to the Assistant Controller, the Senior Payroll and Stock Administrator would be responsible for the day-to-day payroll and stock operations and transactions, as well as month-end accounting close and reconciliations. In a fast-paced and dynamic environment, the Senior Payroll and Stock Administrator engages in process improvements opportunities to support business growth while maintaining sound internal controls in compliance with the Sarbanes-Oxley Act. This position is based in the Foster City, CA headquarters.

REQUIREMENTS/QUALIFICATIONS

Key Competencies:

  • Manage semi-monthly payroll for exempt employees in a multi-state environment with accuracy
  • Coordinate with Human Resources department to assure seamless and timely integration of information for payroll processing and reporting
  • Perform ESPP reconciliations and resolve discrepancies
  • Prepare journal entries and monthly payroll reconciliations
  • Ensure compliance with Company policy and procedure as well as federal, state, and local payroll tax regulations
  • Facilitate with process improvement projects related to payroll and stock administration
  • Participates in year-end audits, workers compensation audits, 401(k) audits, and regulatory filings (EDD, CA, DE, Census, etc.)
  • Address employee inquiries in a timely manner
  • Maintain good recordkeeping of all payroll files and sound internal controls
  • Prepare and process new equity awards, exercises, cancellations, and releases in a timely manner
  • Perform daily import and export procedures for stock system
  • Administer the stock compensation awards and ESPP plans, including ensuring appropriate payroll tax withholdings, timely estimated tax deposits, and monitoring ESPP limits
  • Perform Section 16 filings and reporting as incurred
  • Track and report W-2 income from stock exercises and dispositions
  • Interact with transfer agent and stock investment broker to ensure that trades are settled accurately and timely
  • Maintain and update stock databases, prepare reports, perform analysis and reconciliations, and assist with quarterly and year-end audits

 

EXPERIENCE AND COMPETENCIES

The successful candidate will be able to demonstrate the following:

  • Bachelor's degree in Accounting, Finance, or related field preferred
  • Minimum of 5 years of relevant experience in payroll processing, stock administration, and related accounting analysis and month-end reconciliations
  • Pharmaceutical or biotechnology industry experience preferred
  • Experience with GP, ADP, and Equity Edge is a plus
  • Certified Equity Professional designation preferred
  • Ability to work well independently and as a team member in a time sensitive environment
  • Unquestionable ethics and discretion when dealing with confidential and sensitive data
  • Strong Excel skills
  • Exceptional ability to prioritize, organize, and manage multiple projects simultaneously
  • Self-motivated and proactive, able to multi-task, and detail oriented
  • Strong verbal and written communication skills, as well as effective listening and interpersonal skills